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In House Printing vs Outsourcing

In House Printing vs Outsourcing

Despite the paperless focus of our digital age, it’s a simple fact: printing is a major building block of most businesses, and it will probably continue to be for many years to come. When it comes to taking charge of your printing, you’ll have to decide: is in-house or outsourced better for you? With in-house printing, you manage, coordinate, and process your documents using your own equipment within the walls of your office. In contrast, outsourced printing involves sending your files to an independent business that uses its own fleet of machinery to print documents and send them back to you.

Some firms tend to assume that professional-quality printing is too expensive to bring in-house or that it’s too difficult to do it well on-site. But in reality, the majority find that investing in the equipment for in-house production printing machine benefits them in numerous ways. At cost per copy we encourage business to opt for in house printing rather than outsourcing the work, for the following reasons:

 

  • Security 
  • Convienience 
  • Control
  • Cost 

 

Security 

In the era of data breaches, information security is understandably a hot-button topic for almost all organizations, regardless of their industry or function. Security is a common factor across all facets of an organization's technology and operations, and production printing is no exception. Any organization who outsource production printing must pay especially close attention to what kinds of data they are printing, how that data is sent to the outsourced printer, and how the outsourced printer handles, uses, and stores the data once received. In house printing provides you with the security of knowing where your data is and how it is being processed. 

 

Convenience

When you outsource production printing, you’re at the vendor’s mercy. There’s little you can do to rush an order, and there’s little chance you’ll get a quick job through after hours or on Saturday. Outsourcing inevitably adds time, hassle, and potential logistical issues to the printing process, which could be particularly troublesome if you’re dealing with a tight deadline or (heaven forbid) find a typo in one of your documents. In house printing allows you to print; what you need, when you need, and removes the disruption of having to outsorce. 

 

Control

One of the primary benifits of in house printing is control. Having greater authority over your schedule, design, costs can help business adpat to market feedback and alternating variables. In house printing allows a more hands on approach and enables business to produce the print tailores specifically to them. Most business owners and office managers would like to have a more hands-on approach to printing, and in-house systems provide just that.

 

Cost

Finally one of the most lucrative benifits of In house printing for businesses; is that it is an optimal way of reducing production costs. There is significant cost every time you send an order to the nearby print shop, and those costs add up. You may find significant savings over the long run by doing your own production printing on-site, especially if you print in high volumes. Retail print pricing at commercial establishments normally does not differentiate based on toner or ink coverage. Jobs with light coverage usually cost the same as print jobs requiring lots of toner. However, if the same job were to be produced in-house the actual cost would reflect only the toner used.

Next article What Is 'Cost Per Page'?

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